DISTRICT MINUTES -  DECEMBER 12, 2009
	DISTRICT 6, AREA 17, PANEL 59  # 12

PRESENT:	Jim D., DCM
			Heather, Happy Hour Alt. GSR
			Will, Young People GSR
			Susan OK, Step Sisters & Sunday Serenity GSR
			Courtney, Treasurer
			Michele, Secretary & Hui Ohana GSR
			Kathy, Koloa Aloha
		 	Henry, Came To Believe at St. Michael's, Wednesdays - First time in attendance!

1. A Declaration of Unity - "This we owe to AA's future: To place our common welfare first; to keep our fellowship united.  For on AA unity depend our 	lives, and the lives of those to come."

2. Any items to add to the agenda? -  None

3. The Twelve Traditions Checklist - of the month

4. The Twelve Concepts Checklist - of the month

5. SECRETARY'S MINUTES - October's District minutes revised and mailed. November's minutes were late but were sent today. Since November's minutes were not sent out in advance, any changes can be emailed or phoned in. The minutes taken were really comprehensive. Minutes accepted.

6. TREASURER'S REPORT - Balance > $2,600! Rent is paid. Alejandro was paid for posters. Report accepted.

7. GSR REPORTS: (Note: GSR Reports have been moved to the front of the agenda. GSR reports should now be presented in writing as well so District can look at its own inventory for the Inventory Assembly in January and for future reference. For GSRs who cannot attend the District meeting or send an alternate, this will be a good way to still communicate their group's info.)
	•	Hui Ohana -  Michele relays the results of the discussion regarding the Garden Island Sobriety. Her group unanimously supporting the removal of all personal contact information as well as non-AA approved literature. The Christmas party hosted by Hui Ohana will be held at the Lydgate small pavilion on Dec. 24th and the big pavilion on Christmas Day. Groups around the island are encouraged to support the event by bringing something. Keep it Simple will be providing beverages on Christmas Eve. For inquiries, contact Moe or Dana. Dale was voted in as the replacement for Gregg who will not be able to complete the panel due to work considerations. Hui Ohana will be voting on distribution to Intergroup at the December business meeting. 
	•	North Shore - David notes from North Shore meetings (Princeville and Hanalei groups) that there are a lot of tourists and also many non-alcoholic people in groups. The latter may "mess up the newcomer"; Dave says beware of this. Men's meeting idea has not materialized yet.
	•	Young People's - Will notes that due to his business meeting schedule and the District meeting time, he was not able to take up the Garden Island Sobriety (GIS) and the GSO literature funding issues with his group, but this will be discussed at tomorrow night's business meeting. Group Inventory has not yet commenced but is arranged for the end of the month. Water meeting is tomorrow, as usual. Exciting disbursements from HICCYPA to come from previous conferences.
	•	Sunday Serenity/Step Sisters- Susan OK notes Step Sisters don't have regular business meetings and she forgot to bring up GIS and GSO literature issues with Sunday Serenity.
	•	Happy Hour - Heather notes that Alejandro is in California and she just got back from a long stay on the mainland. Happy Hour voted on issue regarding Garden Island Sobriety and the publishing of outside non-approved AA sources. Regarding issue of literature and funding: Happy Hour voted for no limit on funding. Regarding issue of GIS, the vote was split down the middle regarding publishing outside literature and the issue of publishing phone numbers was not brought up due to an oversight.
	•	Hui Lokahi - Ronald will take over for Courtney as secretary on Friday nights until his departure for the mainland because her service commitment is up. She notes that the Area Grapevine Chair will provide free subscription to groups that ask.
	•	Koloa Aloha - Kathy is back from mainland. She reported from a written history & description of the Koloa Aloha meetings (which will be used for District 6 Archives). She noted that the 10:00 AM Speaker's meeting at the Koloa Library has been moved to 5:00 PM.
	•	Came to Believe, St. Michael's - Henry notes that as he just became GSR, he has no group report. As to a question that arose regarding the outcome of the Men's Retreat in October, Jim asked that maybe someone could do a write-up of the event for the GIS (since it was the first time a Men's retreat was held and people are curious as to how it went and whether it will be scheduled for next year).
	•	ALSO REPORTED:
	•	New Meeting! Nawiliwili Park (Happy Hour tables) at 5:30 AM Monday through Friday. This group may be called "Early Birds" or "Eye Openers."
 
8. ALTERNATE DCM REPORT:  Jim is giving Susan ON's report in her absence. District Inventory is not prepared but she's meeting with Jim tomorrow or the following day in regard to finalizing it. It will be reviewed at the January District meeting.

9. INTERGROUP REPORT:  Jim reports that Susan ON attended this month's Intergroup meeting and states that Intergroup has about $260 in its account. Other news from Intergroup: Alejandro will the chair for next year's Thankathon. Schedule and phone change: The Koloa Sunday morning library meeting has been moved from 10:00 AM to 5:30 PM same day, same place. Susan thought this would be a good time to re-address AA phone line because it's somewhat confused and dysfunctional. DCM noted that since phones are an Intergroup function, District will not be addressing this subject.		 
10. DCM REPORT: Jim provided written report with the District Inventory in mind:
	▪	See report District 6, Area 17, Year-end Summary.
	▪	GSRs need to report on four GSO requests.
	▪	New Year's Eve will be held by the Southside group.
	▪	Secretary volunteered to bullet point Jim's requests for items for GSRs to take to their home groups for informed group conscience. Group feedback to be presented via email or at next District meeting, if possible. This will be added to the end of the agenda to clarify what the GSR needs to confer with group about and what their written report should address.
	▪	Jim again encourages us to attend PRAASA in Los Angeles the first weekend of March. Airfare through Hawaiian is $249 each way. Registration is only $20. Jim has a hotel room with three available beds. Kathy from Koloa Aloha who is attending this year has a room reserved and invited someone to share her room to defray cost. Information and registration can be found at area17@aa.org.
	▪	Jim received a DVD of General Service Conferences from 1951- 1978 if anyone would like to borrow it from him.
11. STANDING COMMITTEE REPORTS: Jim notes there are no chairs representing Standing Committees at this month's meeting.
	▪	Archives - Kathy reports for Mathea from a detailed description of Archives and what is being requested from our island groups. Any and all papers, meeting schedules, and group histories are being accepted. Please submit everything to Archives and let them sort through it. The committee is also still interested in group histories on island.
	▪	PI - Jim reports that Lu was asked to place a rack at the Pacific Missile Range. Lu sent a letter to the editor of the Garden Island Newspaper that's part of our AA PI anonymity packet to inform the paper that we request that the identity of AA members not be disclosed. This was the direct result of the mention of someone's name who secretaries Happy Hour who was featured in the drug court graduates article on the front page.
	•	Corrections - No men attended the jail certification classes last month.

12. ADDITIONS TO THE AGENDA: Garden Island Sobriety - 2 Issues with Newsletter: 
	1) Area 17 Webmaster will not publish Garden Island Sobriety on its website if it contains any non-AA approved literature. A recent issue that included a Hazelton article did not meet this criterion and so was not included;
	2) Area 17 Webmaster will not publish any written material with members personal contact information due to this violating AA's Anonymity Tradition. Thus, Garden Island Sobriety (GIS), which publishes personal contact information as it relates to services available on the island, will not be included on the Area 17 website because it encroaches upon the issue of anonymity of members. Since the GIS publishes personal contact information (first names with phone numbers for District, Intergroup and Standing Committee members, as well as others), it will no longer be posted on the Area Website.
	* Linda was not able to make this morning's meeting but Jim will supply her with group feedback provided today. Note that the last GIS issue went out as per usual but Linda chose to provide Area with a "scrubbed" copy so it would pass guidelines and be published. She may try an issue without violating either controversial issue and see how it goesl	DISCUSSION: Linda reported that she raised these two issues with Intergroup hoping for a discussion and group conscience of Intergroup reps. A motion was made to not take a group conscience since it was previously decided that Linda had "editorial freedom" as to the contents of GIS and is therefore responsible for what is published. Whether it regards the publishing of outside sources on recovery or the publishing of members' phone numbers, the decision to do so or to refrain from is solely hers. 
	Not feeling totally comfortable with such "carte blanche," Linda has brought this issue to District for discussion and to seek the support of GSRs to take these two points back to their respective groups and get some idea of what the group conscience is because Linda believes the ultimate decision regarding these two issues should rest with the island's AA members at large because it is a publication by and for them. In other words, she would like an informed group conscience representing the island's members' opinions. Because the meeting is running late already, it was agreed to table District discussion until next meeting. A motion passed to have GSRs take these issues to their group members and to report back in January with their group consciences.

13. WORKSHOPS: Nothing to report but Jim suggests we hold an Anonymity workshop because this is a major issue on our small island and one that will be the focus of the GSC 2010.

14. NEXT DISTRICT MEETING:  January 9th, 2010. Bullet points for GSR responsibilities following this meeting:
	•	Responses regarding Elizabeth's report on GSO request regarding self-support;
	•	Written report from each GSR for District meeting;
	•	Written Inventory Report for home group for January District meeting;
	•	Preparation for Inventory Assembly - let Jim know if you're going. Get tickets, register, etc. Forms and information are now available at area17@aa.org. Go to Area Assemblies.

15. CLOSING - Responsibility Pledge:  "I am responsible when anyone, anywhere reaches out for help.  I want the hand of AA always to be there.  And 	for that - I AM RESPONSIBLE."